Achievement ratings filled at onboarding · updated yearly

KPI achievement★★★★★
Years tenure★★★★★
Leave remaining★★★★★
KPI consistency★★★★★

Hillbrook-owned assets onboarding form

Vehicle

Toyota HiAce van · HBP-499

ISSUED

Phone

iPhone 15 Pro · Telstra

ISSUED

Fuel card

BP · limit $1,000/mo

ISSUED

Bunnings PowerPass

Limit $1,200/mo

ISSUED

PPE kit

Hat, boots, hi-vis ×2

ISSUED

DeWalt 18V kit

Drill, impact, grinder, recipro

ISSUED

Hand tools

Hammers, sets, levels, marker kit

ISSUED
Open full passport

Tap a schedule card → drill in

The job
detail screen.

Everything Luca needs in one phone view. Brief, hours, checklist, photo prompts, sync. One thumb. No laptop.

What's on the screen

  • 1Brief from Simon with attribution + time stamp
  • 2Estimated hours · 4h with live tick once clocked-in
  • 3Scope checklist · tap as you go
  • 4Photo prompts before / during / after
  • 5One photo → three places · sync chips show where it lands
  • 6Materials checklist + notifications log
  • 7Mark complete · auto-rolls actuals to Caleb cash-flow + Simon program
Sat · 20 Jun · 8:47
In progress
HB · SIMON · East+Bay

9 Acacia Ave
Mentone

2B custom · frame stage · today 8:30 → 12:30

Brief from Simon

S

Simon · your SM

Posted 7:42 yesterday · 9h ago

Mate — frame works at Acacia today. Main thing is the SW corner: layout changed with the variation, so studs need to set out per the Bluebeam markup v3 (tap below). Two cripple studs need to land at the new window opening. Photo before you sheet anything. Should be about 4h all up.

Bluebeam · plans v3 Variation #04

Est.

4h

On clock

0:17

Photos

0/3

What to do · 5 tasks

Photo prompts · 3 required

BEFORE · layout setout

DONE 8:38
Asana Procore OneDrive

DURING · cripple studs in place

DUE NOW

Capture both cripples before you fix top plate.

AFTER · final wall pre-sheeting

~12:00

360° preferred · before plasterboard arrives.

Each photo lands in 3 places

↓ auto-tagged with job + stage ↓

Asana

Hillbrook CRM 2026 · Acacia · task #A-1188

Procore

9 Acacia · Photos · Frame stage

OneDrive

/1reference/
9-acacia-mentone/
reporting/

Auto-renamed 2026-06-20_Acacia_Frame_Cripples.jpg

Materials with you · from 7:30 Bunnings

Studs 70x35 x12

Bunnings · $84

L-brackets x40

Bunnings · $36

Tek screws box

Bunnings · $24

Activity on this job

Photo prompt · cripple studs Now
Photo synced · Asana · Procore · OneDrive 8:38
Clocked in on site 8:30
Mariana revised plans v3 · synced Yesterday
Simon posted brief 7:42 yest

Your notes (optional)

Auto-attaches to Asana task

Auto-rolls actuals (hours · photos · checklist) → Caleb cash flow · Simon program · Daniel QA

One tap · three systems

The sync chain.

Auto-tagged on capture. Address → folder. Stage → Procore album. Job → Asana task. Nothing manual.

Asana

Hillbrook CRM 2026 workspace

Photo attaches to #A-1188 · Frame works Acacia in Simon's construction column. Voice notes attach as Asana comments. Tradie hours roll up to the task's actual estimate.

Procore

Project 598134325611799

Photo lands in 9 Acacia → Photos → Frame stage. Auto-tagged with date, trade (carpenter), tradie (Luca), stage. SM dashboard photo grid updates live.

OneDrive · address-filed

1reference auto-tree

OneDrive-HillbrookProjects/
  1reference/
    9-acacia-mentone/
      reporting/
        2026-06-20_Acacia_Frame_Cripples.jpg

Date-prefix + descriptive name auto-applied. Matches existing Hillbrook filing rule.

Why this matters

Tradie never opens Asana, Procore, or OneDrive. SMs never chase for photos. Caleb's variation reviews have evidence in 3 places. DLP defects later? Photo evidence is filed by address from day one.