Saturday, 20 June 2026

Good morning, Caleb

Operations + Project Management · timelines, cash flow, variations, site crews · feeds CFO + CEO dashboards

HERO PASSPORT · OPERATIONS

Caleb Horne

Operations Manager

HERO CLASS · Operations Commander

SUPERPOWER · Turning Chaos Into Coordinated Results

ENERGY

★★★★★

4.2 / 5

+0.2 vs last wk

FOCUS

★★★★★

4.5 / 5

Steady · invoice run mode

WELLBEING

★★★★★

4.1 / 5

Sleep -0.4h

DECISIONS

★★★★★

4.3 / 5

9 approvals · 0 stuck

MOMENTUM

★★★★★

4.7 / 5

8-day streak

YEARS · HBP

3.6

SINCE 28 NOV 2022

KPIS · YTD

49/52

94% · TOP DECILE

LEAVE BANK

12.0 d

7 AL · 4 PL · 1 LSL

NEXT MILESTONE

153 d

4Y TENURE · 28 NOV 26

WE BUILD · WE PROTECT · WE INSPIRE OPEN FULL PASSPORT →

CONNECTION POINTS · reports to · coordinates with · delivers for

Tristan Alex Daniel Drazen Malcolm Maria

PERSONAL COCKPIT · TODAY

Good evening, Caleb

Friday 28 June 2026 · 17:42 AEST · Coburg VIC. Weekly invoice run still has 4 to approve, 2 VOs need processing for Tristan, then a Bold Metals PO to raise before COB. Tomorrow 09:30 you're walking 73 Princes with Drazen on the variation.

AI VOICE · GENERATED 17:38

AI BRIEF · TRANSCRIPT

27 SECONDS

"Good evening Caleb. Weekly invoice run: 4 invoices sitting in My Open Items, all clean — financial-advisor flagged no anomalies, ready for one-tap approval. Drazen needs a Bold Metals PO raised for the 73 Princes stair balustrade — quote's in at $14,200, draft is on your screen. Tomorrow 09:30 you're meeting Drazen at 73 Princes Hwy for the VO walk-through — drizzle and an M1 west-bound, leave by 08:35. Tristan is still holding 2 VOs for sign-off, want me to ping him?"

EMAILS · 14 UNREAD · 3 CRITICAL
CRIT

Drazen · 73 Princes PO request · door hardware

14:12 · needs raised by tomorrow am

CRIT

Alex · month-end queue · 4 bills sitting

15:30 · close-out by Mon

CRIT

Tristan · re-send 73 Princes VO #14 ($42.8k)

11:48 · still awaiting his sign-off

SOON

Bevs Plumbing · "any update on payment 4083?"

13:02 · waiting since 18 Jun

FYI

Procore · 4 invoices in My Open Items

Total $187,440 · weekly run gate

CHATS · 9 UNREAD · 3 DM
DM

Drazen · "PO# for the balustrade asap mate"

Teams · 16:24 · 18 min ago

DM

Alex · "BAS prep — can I get those 4 bills coded?"

Teams · 15:42

DM

Tristan · "VO sign-offs incoming tonight"

WhatsApp · 16:01

CH

#accounts · Maria posted updated supplier W9s

3 to refile in OneDrive

CH

#73-princes · Drazen uploaded 6 delivery dockets

For tonight's PO match

TODAY · 6 ITEMS · 2 OVERDUE
!!

Approve 4 invoices in My Open Items (weekly run)

OVERDUE · gate was 16:00 Fri

!!

Raise Bold Metals PO · $14,200 stair balustrade

OVERDUE · Drazen waiting since 14:12

EOD

Action 4 subbie payment queries (Bevs, Allflex, Vermin, Stonehouse)

Auto-drafted replies in inbox

EOD

Process 2 VOs into Procore (73 Princes · 12 Kira)

Awaits Tristan sign-off tonight

TMRW

File this week's invoices to OneDrive · /1reference/

~22 PDFs · auto-renamer ready

PERS

Coburg Council rates · due Mon 1 Jul

Personal · BPAY from home browser

ROUTE · HOME → 73 PRINCES · VO REVIEW · TMRW 09:30

38 KM · 48 MIN

M80 → WESTGATE → PRINCES FWY · LEAVE 08:35 · LIGHT RAIN +10 MIN

WEATHER · COBURG

17:42

14°

FEELS 11° · DRIZZLE

HUMID

78%

WIND

18 SW

UV

2 LOW

+10 MIN BUFFER FOR DRIVE

TMRW · 3 MEETINGS

FULL DAY →
  • 09:30

    VO walk-through · 73 Princes Hwy

    w/ Drazen · 60 min · drive 48

  • 11:30

    Bold Metals · supplier catch-up

    Chloe Comia · 45 min · Werribee depot

  • 14:00

    Accounts sync · Alex + Maria

    HQ · 30 min · month-end coding

AI SUGGESTIONS · 4 ACTIONS

RANKED BY URGENCY

Approve the 4 invoices in My Open Items ($187,440 total) — all match the weekly approval rundown, no anomalies flagged. One tap clears the gate.

Raise the Bold Metals PO — quote #BM-2841 for stair balustrade at 73 Princes, $14,200 ex GST, vendor pre-linked, cost code 06-23-100. Draft is ready.

Reply to Bevs Plumbing on payment 4083 — I've drafted: "Hi Steve, payment 4083 cleared this morning, sorry for the delay. Should hit your account Mon AM."

Action Drazen's PO request for 73 Princes door hardware — vendor is Allflex (linked), $3,840, cost code 08-71-000. Ready to issue.

DRAFT · UNSUBMITTED

DAILY LOG · 28 JUN 2026 · FRI

Site diary · timesheet · auto-allocated inbox · OneDrive backup · job cost roll-up

SITE DIARY · TODAY DRAFT

SITES VISITED · 8.0 HRS

73 Princes Hwy · 1.5H HQ accounts · 5.5H Suppliers (Bold + Allflex) · 1.0H
Weather14° drizzle SW 18
Delivery dockets6 matched · 0 unmatched ✓
Photos uploaded6 / 5 target ✓
Holds / blockerswaiting Tristan VO sign-off
Approvals queued4 invoices · gate at 16:00
VOs processed2 drafted · 0 issued
INBOX → JOB COST CENTRE AI · LIVE

18 scanned today · 17 auto-allocated to accounts buckets · 1 needs your call

73 Princes Hwy · Werribee

8 emails · Drazen, Bold Metals, Allflex · PO + VO threads

2.4H

AUTO

21 Tyrrell Ave · Blackburn

4 emails · Stonehouse payment query · invoice run

1.2H

AUTO

12 Kira St · REVIEW

3 emails · cost code split unclear (06-23 or 06-25?)

0.6H

PENDING

ONEDRIVE BACKUP PENDING
Last full sync02:00 today
Live mirror3 min ago ✓
Today's logqueued · unsigned
Queued files9 (diary + 6 dockets + 2 PO drafts)
Storage142 GB / 1 TB

DESTINATION PATH

/1reference/daily-logs/
2026-06-28_CalebHorne.json

Submit to lock the day's entry and push to backup.

JOB COSTING · INTERNAL TEAM HOURS · YOUR ALLOCATION ACCOUNTS & DELIVERY RATE · $170/HR · COMPARED TO ALLOCATED BUDGET
Job / address Your role Budget Spent WTD Today + Used % Status

73 Princes Hwy

Werribee VIC · live build

 Accounts / delivery $14,400 $11,560 +$408
80%
WATCH

21 Tyrrell Ave

Blackburn VIC · DA stage

 Accounts / delivery $8,400 $5,100 +$204
61%
ON BUDGET

12 Kira St

Coburg VIC · fit-out

 Accounts / delivery $6,200 $6,420 +$102
104%
OVER · $220

HQ overhead

Hillbrook · accounts coord

 Accounts coord $7,800 $4,820 +$646
62%
ON BUDGET

TODAY TOTAL

8.0 hrs · 4 jobs · auto-allocated from inbox + calendar + diary

 $36,800 $27,900 +$1,360
79%
PORTFOLIO WATCH

AI flagged: 12 Kira is $220 over your accounts & delivery budget — recommend Tristan re-baseline or shift the next PO admin to Maria.

YOUR PERSONAL PROJECTS · 4 ACTIVE

SEE ALL →

WEEKLY INVOICE RUN

Ops · recurring · 88%

73 PRINCES VO PIPELINE

Delivery · due Aug · 55%

PROCORE COMMITMENT CLEAN-UP

Tech · due Sep · 42%

SUBBIE PAYMENT TERMS REVIEW

Ops · due Oct · 28%

Project portfolio · live map

Pulse colour = health. Click any pulse to drill into that job.

MELBOURNE · 8 ACTIVE
PORTFOLIO · LIVE
8 SITES
1 AT RISK · 3 WATCH · 4 HEALTHY
CEO · Org CFO · Finance CTO · Tech Ops Manager Sales / BD Design / ECI Estimator / Pre-Con Site Manager Tradie

Caleb — 6 things need eyes today

  • Storm warning Mon-Tue · 90% rain · 4 sites affected — AI drafted EOT notices
  • PCG #14 due to Jensen · $42,180 · slab claim signed off, ready to issue
  • SAX7 plans · 4d in your audit queue · Mariana waiting
  • 3 open variations · $34k pending client approval
  • Cam McLeod at 118% capacity · re-balance KRO25 + Essendon
  • Cost-to-complete drawdown · TYR21 monthly due Mon · prep claim Sun

Operations at a glance

Live contracts

5

3 building · 2 deposit/exec

Net cash MTD

+$184k

In $612k · Out $428k

On time hit rate

86%

Princes Hwy +5d slip · dragging

Open variations

$34k

3 pending · 1 client signed

Drawdowns due July

$486k

4 monthly claims · prep this week

Project roadmap · timeline + cash drawdowns

One row per live contract. Each marker = stage claim or monthly cost-to-complete drawdown.

Built In flight Future
Contract
JulAugSepOctNovDecJanFebMarAprMayJun
Claim type
Net cash

7 McLachlan St, Bacchus Marsh

Rooming · $1.20M · Jensen family · Caleb SM

$ $ $ $ $ $ Today

Stage

6 claims

+$184k

HIG44 — 44 High St, Werribee

Rooming · $1.55M · deposit imminent · Caleb SM

$ $ $ $ $ $ Today

Stage

6 claims

−$48k

TYR21 — 21 Tyrrell, Blackburn SDA

$2.40M · YARRA · cost-to-complete monthly · Cam McLeod SM

$ $ $ $ $ $ $ $

Cost-to-complete

Monthly

+$0 fcst

KRO25 — 25 Kronk St, Golden Sq

Rooming · $1.75M · deposit imminent · Cam McLeod SM

$ $ $ $ $

Stage

6 claims

+$0 fcst

CAR26 — 26 Carrington Rd, Niddrie

HEH · $2.50M · clash blocking · Cam McLeod SM

! $ $ $ $

Stage

6 claims

−$32k

Cash position per job · feeds CFO + CEO

Aggregate +$184k MTD
Job
Money in MTD
Money out MTD
Net cash
Next claim
Health

Bacchus Marsh

$1.20M · stage · 33% built

$300k

$216k

+$84k

$240k · 10 Jul

Positive

HIG44 Werribee

$1.55M · stage · deposit imminent

$0

$48k

−$48k

$77k · 24 Jun

Pre-deposit

TYR21 Blackburn SDA

$2.40M · cost-to-complete · pre-site

$148k

$132k

+$16k

$220k · Mon

Tracking

KRO25 Golden Sq

$1.75M · stage · contract exec

$0

$8k

−$8k

$87k · 28 Jun

Pre-deposit

CAR26 Niddrie

$2.50M · contract exec · clash blocking

$164k

$196k

−$32k

$125k · 26 Jun

Bleeding

Weather + contract admin · EOT engine

Storm warning Mon-Tue

Sun 21

17°

9°

Mon 22

12°

90% rain

Tue 23

10°

95% rain

Wed 24

14°

40% rain

Thu 25

16°

10%

Fri 26

18°

5%

Sat 27

17°

20%

AI · EOT notices drafted · 4 sites affected

  • Bacchus Marsh · slab pour Tue

    2 days lost · EOT to client + register in Procore

  • HIG44 Werribee · footings due Mon

    3 days lost · push to Thu · subbies notified

  • TYR21 Blackburn · site setup

    1 day · keep on schedule with cover

  • CAR26 Niddrie · clash work

    No site impact · clash blocking already

Variation manager · open across portfolio

3 open · $34k value
VO #
Scope
Job
Initiator
Value
Status

VO #014

Kitchen scope · Smeg appliances pre-cost

Client request

Bacchus Marsh

Jensen family

$18,400

Awaiting client

VO #015

Additional balcony · west elevation

Architect amendment

KRO25 Golden Sq

Mariana

$9,200

Pricing

VO #016

SDA upgrade · Cat-A door hardware

NDIS compliance

TYR21 Blackburn

YARRA Housing

$6,400

Approved

VO #013

Window upgrade · low-e glazing

Issued Tue · paid

Bacchus Marsh

Jensen family

$4,800

Closed

Site managers · live geographic

6 on site · 1 office · 1 travelling
CH CM CM FR DL CM Melbourne Geelong

Workload · re-balance

1 overworked
  • CM

    Cam McLeod

    KRO25 + CAR26 + TYR21

    118%

  • FR

    Freddie

    Bacchus + pre-con

    105%

  • DL

    Daniel Lo Bello

    WAL6 Lara

    78%

  • DG

    Daniel Greganic

    Available

    52%

Resource calendar · this week · trades + site managers

Resource
Mon 22
Tue 23
Wed 24
Thu 25
Fri 26
Sat 27
Sun 28
Cam McLeod
KRO25 + CAR26
KRO25 + CAR26
KRO25
CAR26
TYR21 pre
Simon Powell · concrete
Rain · hold
Rain · hold
Bacchus slab
Bacchus slab
Aravind PACE · framing
KRO25 setout
KRO25 frame
Luca Furlan · labourer
HIG44
HIG44
HIG44
Bacchus
Bacchus
Daniel Greganic · available
Spare
Spare
Spare

Plans audit · from Mariana

1 in queue

SAX7 — Architectural set

4d

Rev 3 · 16 sheets · Mariana stamped 16 Jun · awaiting your audit before issue

Latest-plans rule active · all trades sync from approved set

PCG / drawdowns

$486k due

  • PCG #14 · Jensen

    Ready to issue

    Bacchus slab · $42,180 · Tristan approval done

  • TYR21 · monthly drawdown

    Due Mon

    YARRA · cost-to-complete · $220k · prep Sun

  • CAR118 · monthly

    Due 28 Jun

    NDIS · $124k · in prep

AI inbox · urgent

3

  • Jensen family · "When does the slab pour?" 2h

    AI: "Storm pushes pour to Wed 24. EOT drafted."

  • Council · Tyrrell permit confirm 5h

    AI: "Submission lodged. Site setup green-lit week of 22 Sep."

  • Cam McLeod · "Need help splitting jobs" 1d

    AI: "Suggest moving CAR26 oversight to Daniel Greganic. 52% spare."