Office Admin & Accounts · accounts inbox live · 18 active jobs · Xero + Procore synced 8:42 · 14 bills awaiting you
HERO PASSPORT · FINANCE
Accounts Manager
HERO CLASS · Financial Guardian
SUPERPOWER · Financial Mastery & Solutions
ENERGY
★★★★★
4.4 / 5
+0.2 vs last wk
FOCUS
★★★★★
4.7 / 5
Top quartile
WELLBEING
★★★★★
4.2 / 5
Steady week
DECISIONS
★★★★★
4.0 / 5
28 routed · 0 stuck
MOMENTUM
★★★★★
4.5 / 5
9-day streak
YEARS · HBP
2.3
SINCE 11 MAR 2024
KPIS · YTD
50/52
96% · TOP QUARTILE
LEAVE BANK
16.0 d
10 AL · 5 PL · 1 LSL
NEXT MILESTONE
257 d
3Y TENURE · 11 MAR 27
PERSONAL COCKPIT · TODAY
Friday 28 June 2026 · 17:42 AEST · Footscray VIC. 14 invoices to file before EOD, 2 contracts out tonight, new tradie induction prep for tomorrow. First thing tomorrow: HQ weekly team at 08:00.
AI BRIEF · TRANSCRIPT
27 SECONDS"Good evening Maria. Top of your day: 14 invoices from Caleb sitting in the batch — all coded, just need filing into the OneDrive job folders. 2 contracts still need sending — Drazen's new plumber sub and the Caulfield framer. Mariana's pushed a request to file the 12 Kira DA pack. Tomorrow's first thing is the weekly team meeting at HQ 08:00, then the new tradie induction at 14:00. I've drafted Drazen's plumber contract — want me to send it?"
Caleb Horne · 14 invoices ready to file · batch link
Drazen · plumber sub contract — send today
Mariana · file 12 Kira DA pack to OneDrive
Daniel · PC reports for 2 Collins — please file
Caulfield framer (Anton) · received signed contract?
Tristan · "did the OneDrive v2 folder move land OK?"
Alex · "can you pull induction pack for new tradie tmrw?"
Mariana · "12 Kira drawings v3 in DA folder"
#admin-ops · weekly stand-up notes posted
#onboarding · Caleb shared new tradie checklist v2
File Caleb's 14 invoices into OneDrive job folders
Send Drazen's plumber sub contract
Send Caulfield framer contract — Anton chasing
Update OneDrive structure for 12 Kira project
Prep induction pack for new tradie · 14:00 session
Grocery shop · Footscray Market before 19:00
9 KM · 19 MIN
FOOTSCRAY → HQ · DYNON RD · LEAVE 07:38 · LIGHT TRAFFIC
WEATHER · FOOTSCRAY
17:4214°
FEELS 11° · DRIZZLE
HUMID
78%
WIND
18 SW
UV
2 LOW
+5 MIN BUFFER FOR DRIVE
TMRW · 3 MEETINGS
FULL DAY →Weekly team meeting · HQ
Contract sign-off w/ Alex
New tradie induction
AI SUGGESTIONS · 4 ACTIONS
RANKED BY URGENCYFile Caleb's 14 invoices to OneDrive — batch is staged in /1reference/invoices/2026-06/. I've pre-matched each to its job folder by vendor + Procore PO. One click sends them all.
Send Drazen's plumber sub contract — sub starts Monday at 21 Tyrrell. I've drafted the cover email and merged the standard clauses into the contract PDF, ready for DocuSign send.
Prep tomorrow's new tradie induction at 14:00 — Caleb shared the v2 checklist this arvo. I can auto-build the induction pack (PPE list, SWMS, site rules, Procore login) and print 1 copy.
Action Mariana's 12 Kira DA filing request — drawings v3 just landed in the DA folder. I'll create the subfolder structure under /12-kira/drawings/ and link them in the project register.
DAILY LOG · 28 JUN 2026 · FRI
Site diary · timesheet · auto-allocated inbox · OneDrive backup · job cost roll-up
SITES TODAY · 8.0 HRS · ALL HQ
22 scanned today · 19 auto-allocated to your admin support buckets · 3 need your call
HQ Admin · backbone hours
11 emails · Tristan, Alex, Caleb · ops coordination
4.0H
AUTO
21 Tyrrell · Blackburn
5 emails · Drazen, plumber sub contract send
1.6H
AUTO
12 Kira · DA filing · REVIEW
4 emails · Mariana drawings v3 — folder structure
1.4H
PENDING
DESTINATION PATH
/1reference/daily-logs/
2026-06-28_MariaBrgodac.json
Submit to lock the day's entry and push to backup.
| Job / address | Your role | Budget | Spent WTD | Today + | Used % | Status |
|---|---|---|---|---|---|---|
|
HQ Admin Hillbrook · backbone ops |
Admin coord direct | $8,000 | $5,440 | +$340 |
68%
|
ON BUDGET |
|
21 Tyrrell Ave Blackburn VIC · DA stage |
Admin support | $2,400 | $1,560 | +$136 |
65%
|
ON BUDGET |
|
12 Kira St Footscray VIC · DA resubmit |
Admin support | $1,800 | $1,920 | +$119 |
107%
|
OVER · $120 |
|
73 Princes Hwy Werribee VIC · live build |
Admin support | $2,800 | $1,820 | +$85 |
65%
|
ON BUDGET |
|
TODAY TOTAL 8.0 hrs · 4 jobs · auto-allocated from inbox + calendar + diary |
$15,000 | $10,740 | +$680 |
72%
|
PORTFOLIO OK | |
AI flagged: 12 Kira is $120 over its admin support budget — recommend Mariana absorbs the DA resubmit hours into her drawing budget, or re-baseline the admin allocation.
YOUR PERSONAL PROJECTS · 4 ACTIVE
SEE ALL →ONEDRIVE STRUCTURE V2
INDUCTIONS PROCESS REWORK
CONTRACT TEMPLATE LIBRARY
SUPPLIER REGISTRY CLEAN-UP
Pulse colour = health. Click any pulse to drill into that job.
Maria — 6 things on your plate today
14 in queue · 3 flagged · click any stage to drill in · 2 stuck > 4 days
Westgate Steel · $24,180
Stuck 5d at Site MgrVariance flag: Bunnings PO over $1.8k · Brunswick · Caleb said "checking with site Wed" — no reply since
JM Plumbing · $8,210
Stuck 4d at Site MgrDefect flag: Rough-in inspection failed · 21 Tyrrell · Drazen marked "won't sign — needs rework"
Anna Painting · $4,640
Stuck 3d at PMFinal claim flag: DLP touch-ups not signed off · 2 Collins · Caleb awaiting Daniel walkthrough
$1.24M
$240k overdue · need chasing
$582k
$214k Fri · $58k 31-60d
$38k
4 disputed · defect/variance/missing
11
Boral 4× · Stramit 3× · others 4×
8
Antoniou 3× silent · Westgate 2×
$487k
read-only · CTO view
Confirm AI codes · route to next stage · 3 high-confidence auto-coded
| Vendor | Job | AI cost code | Xero/Procore | Amount | Stage | Chase | Action |
|---|---|---|---|---|---|---|---|
| Boral | Werribee | 04-110 Concrete 94% | XR PC | $11,420 | 5 · Alex (escalate) |
4×
/wk
3rd reminder sent
|
|
| Bunnings | Essendon | 06-220 Fixings 98% | XR PC | $3,840 | 5 · Ready | — | |
| JM Plumbing | Blackburn | 07-310 Wet trades 62% | XR PC? | $8,210 | ⚠ 3 · Drazen 4d | — | |
| Westgate Steel | Brunswick | 05-160 Structural 88% | XR PC | $24,180 | ⚠ 3 · Caleb 5d |
2×
|
|
| Coates Hire | Glen Iris | 02-080 Plant 96% | XR PC | $1,920 | Disputed | — | |
| Stramit Roofing | Werribee | 08-410 Roofing 71% | XR PC? | $14,650 | 2 · AI code |
3×
|
|
| Reece Plumbing | Essendon | 07-310 Wet trades 99% | XR PC | $5,210 | 5 · Ready | — |
$92k over 60d · 2 invoices · we've chased 8× · accounts inbox synced
Email signal · accounts inbox last 14d
Antoniou: silent 9d · Westgate: "checking" Mon · YARRA: approval workflow stuck
Antoniou Family · 88 Glen Iris
Claim 4 · $48,200 · 62d · 3 chases · last 9d ago
Westgate Devs · 2 Collins Essendon
Retention · $43,800 · 88d · 2 chases · DLP close-out pending
YARRA Housing · 21 Tyrrell
Claim 7 · $76,100 · 42d · approval workflow stuck
Brunswick Bakery Co · 14 Park Rd
Claim 2 · $28,400 · 38d · paid partial, $12k unpaid
5 callbacks pending · 2 escalations · accounts inbox synced
| Trade | Job | Last contact | Chase count | Issue | Owner | Action |
|---|---|---|---|---|---|---|
| Marco · Bricklayer | 21 Tyrrell | Wed 9:14 · phone | 2× this wk | Quote chase · brick delivery delayed | Freddie | |
| Stefan · Tiler | 88 Glen Iris | Thu 14:32 · email | 1× | Variation · bathroom subfloor not flat | Daniel | |
| Anna · Painter | 2 Collins | Thu 11:08 · phone | 1× | Final invoice + DLP touch-ups | Caleb | |
| Peter · Electrician | 14 Park Rd | Mon 16:40 · Teams | 3× this wk | Power upgrade quote · awaiting QED scope | Mariana | |
| Reece (rep) · Plumbing | All jobs | Wed 10:00 · phone | 1× | FY27 price increase · 4.2% from 1 Jul | Zee |